How It Works: Documentation and Reports

Documentation

One of the keys to the Heartland Medical Distribution wound program is the proper recording and documentation of the Wound Healing.

You cannot report what you do not document and you cannot receive addition compensation without proper reporting. The Heartland Medical Distribution documentation system is easy to use and easy to train. It provides a written as well as a photographic record of the wound healing progression to closure.

The new health care delivery system will reward out-comes and pay for new technologies that produce improved results. The wound program benefits the clinic through better out-comes and higher pay for lowering the cost of treatment to the system.

The tools for documentation are simple and easy to use. They are comprised of the measurement and recording slip, and the Heartland Medical Distribution web-based documentation and reporting system.

Length is always measured on the vertical axis of the body. Width is always measured on the horizontal axis of the body. Depth is measured using a probe to mark the depth and then measured by the ruler. All measurements are in cm and mm.

At each clinic evaluation, the wound is measured for length X width X depth and recorded on the measuring slip and in the patient record. Then a digital photo is taken of the wound with the measurement record slip next to the wound in the picture. The measurements and photo are then entered into the Heartland Medical Distribution web-based documentation and reporting system using the add measurements Form.

Reports:

Reports are the key to a successful "Pay-for-Performance" program. They are the monitors for progression of wound healing, patient compliance, staff compliance, and reimbursement support. The program has three types of reports:

1. Patient Report

2. Clinic Report

3. Management Report

The Patient Report documents the progression of healing for each individual wound. The report shows the dates, measurements, wound volume, and notes for each evaluation as well as the trend line for healing.

The progression of healing is graphed in two ways...

We use these charts to give a clear picture of how the wound is healing.

The Clinic Report documents the progression of healing for all patients in that clinic. The report compares progression of healing for each 30 day period of treatment and can be reported at 30-60-90-120 days of treatment. Custom reports are available for an additional set-up charge.

The Management Team Reports document the healing rates for all clinics in the company. It is a useful tool for comparing patient and staff compliance, training effectiveness, and improvements over treatment norms. Custom reports are available for an additional set-up charge.